Governorate: Nineveh
Job Shift: Day
Nationality: Not Applicable
Working Hours: Full Time

No Of Jobs: 1
Published Date: 19-3-2019
Deadline Date: 24-3-2019

Duties & Responsibilities: Admin Officer

Direct Line Manager: Head of Nineveh Office / Technically: Head of HR, Logistics & Finance Departments

Location: Nineveh Office

Responsibility:

  • Creating and updating personal files as needed.
  • Coordinating for recruitment process and other tasks as needed.
  • Creating, updating and amending contracts in Nineveh office.
  • Preparing leave forms and monthly timesheets.
  • Registering and updating trackers on daily basis.
  • Preparing and generating daily and monthly reports.
  • Supervising and registering daily attendance lists and sending to Human resource Department based in Head quarter.
  • Following up employees’ requests and forwarding to Human Resources department.
  • Updating other employees related forms and contact lists.
  • Keep up to date the Inventory list of Nineveh Office level.
  • Maintain proper filing system.
  • Closely work with Maintenance Assistant to monitoring the stock/ store and build up good controlling system.
  • To ensure proper utilization and maintenance of BCF’s Assets/ Inventories.
  • Coordination and monitoring on regular base the cleanliness of facilities and the condition of stored commodities, goods and materials.
  • To ensure that all assets are properly inventoried based on the standard format of BCF.
  • Ensure a proper filing system of logistics documents’
  • Support logistics documentation in case of audit
  • Ensure information flow with relevant departments.
  • Performance of logistics section administrative affairs.
  • Check daily expenditures of Nineveh Office.
  • One of the users of Quick-Box system.
  • Prepare a BCF financial fund report, send to the head of the department based in HQ.
  • Receive financial report of Nineveh Office in order to prepare monthly financial report.
  • Enroll daily expenditures of office.
  • Responsible in managing daily expenditures.
  • Distribute monthly salary of employees and project/s within the working place.
  • Checking and Archiving expenditures bill of office and projects.
  • Prepare financial report of office and send to the head of office and head of the finance department.
  • Any other tasks/responsibilities requested by the line manager.

Languages:

Fluency in written and spoken English, Arabic and Kurdish.

Salary:

750,000 IQD

Notice: Those who cannot be shortlisted are:

1. Student
2. Public Servant

EXPIRED

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